Vendor Terms and Services
1. Definition of Terms
- Event: Denotes the Silver State Toys, Comics, and Sports Expo, scheduled for March 16–17, 2024, at The Expo at World Market Center in Las Vegas, NV.
- Organizer: Silver State Events LLC, the sole entity producing and organizing the event.
- Exhibitor: All participating individuals or entities, including vendors, artists, and publishers, who have entered into this agreement with the Organizer.
The Agreement outlines mutual commitments between the Exhibitor and the Organizer concerning event participation, adherence to the Agreement’s terms, and payment for designated space provided by the Organizer to the Exhibitor.
3. Event and Exhibit Facility Hours
Exact hours of operation are specified, and Exhibitors are required to maintain their presence and operational booths during these times and are not allowed to disassemble before the official closing time unless directly permitted by the Vendor Coordinator of the Organizer.
Hours of Operation
Event hours for general public
- Saturday, March 16, 2024: 10:00 a.m. – 6:00 p.m.
- Sunday, March 17, 2024: 10:00 a.m. – 5:00 p.m.
- VIPs are granted early access each day, approximately ½ hour prior to the general public (9:30 a.m.)
Exhibitor-only access to Event
- Friday, March 15, 2024: 6:00 p.m. – 11:59 p.m.
- Saturday, March 16, 2024: 12:00 a.m. – 9:30 a.m.; 6:00 p.m. – 7:00 p.m.
- Sunday, March 17, 2024: 8:00 a.m. – 9:30 a.m.; 5:00 p.m.–11:59 p.m.
4. Exhibit Facility
Exhibitors must comply with all rules posted at the Exhibit Facility as directed by The Expo at World Market Center Las Vegas, as well as those contained herein. Organizer will provide security for the event from March 15, 2024, at 8:00 p.m. through March 17, 2024, at 11:59 p.m. Although there will be security staff at the exhibit facility, the Organizer recommends that any cash or valuable materials be removed from the exhibit facility at the end of each business day. The Organizer also recommends that the exhibitor take special care in placing cash and valuable merchandise at the exhibit facility. Neither Organizer nor The Expo at World Market Center Las Vegas will be liable for any theft, loss, or damage.
Exhibitor is fully responsible for any and all damages to the property owned by The Expo at World Market Center Las Vegas and Silver State Events, its owners, and management that may result from any act of the Exhibitor. Exhibitor shall promptly pay for any and all damage to the exhibit facility or associated facilities, booth equipment, or the property of others caused by Exhibitor.
5. Qualifications of Exhibitor
The eligibility of Exhibitors is at the Organizer’s sole discretion, and Exhibitors must adhere to content restrictions and legal standards regarding adult materials. Organizer reserves the right to restrict or remove any exhibit that Organizer, in its sole discretion, believes is objectionable or inappropriate. No adult materials (as defined by the Las Vegas Municipal Code) may be displayed or sold without the prior written permission of Organizer. Organizer reserves the right to restrict or remove any Exhibitor who does not comply with federal, state, and local laws, including copyright materials, bootleg materials, and/or pirated materials. Organizer reserves the right to remove or restrict any Exhibitor for any reason within the scope of this provision.
6. Exhibit Space
Exhibitor space is assigned at the sole discretion by Organizer for the event. Organizer reserves the right to change and adjust the floor plan or to move Exhibitor to another location prior to the event if Organizer determines that doing so is in the best interest of the event. Hours and dates for move-in, installation, occupying, dismantling, and move-out shall be those expressly specified by the Organizer as set forth herein. Exhibitor may not dismantle or break down the display until the event is officially closed by Organizer.
If Exhibitor fails to move in and install within 30 minutes of show opening and Exhibitor’s space is unattended, Organizer reserves the right to take possession of space. Exhibitors who abandon their event space are not entitled to a refund or credit towards the next event. Exhibitors may not assign their space to third parties without prior written approval from Organizer.
Similarly, subletting or sharing an Artist Alley table, publisher press booth, or exhibitor space is prohibited without the written consent of Organizer. In the case where permission is granted and multiple parties share space, the person whose name appears on the agreement assumes full responsibility for that space as specified in the agreement. Organizer must be notified at the time of the application of the intention to share space.
7. Adult Material
The display and sale of adult materials are governed by strict regulations, ensuring restricted access for persons under 18 years of age.
8. Copyrighted Materials
Exhibitors must obtain the necessary rights to use copyrighted materials and must not display or sell counterfeit merchandise.
The Exhibitor agrees that no weapons will be sold to or handled by any person under the age of 18. The exhibitor has read and understands Nevada Revised Statutes and all federal, state, and local ordinances regarding the transport, display, and sale of all weapons and is solely responsible for compliance with the laws and regulations thereunder. No firearms are allowed.
10. Displays: Use of Aisles and Common Areas
Promotional material is restricted to exhibit booths, and the maintenance of tasteful presentations is essential. The aisles, hallways, and overhead spaces remain strictly under the control of Organizer and no signs, decorations, banners, or advertisements will be permitted in any of these spaces except with the written permission of Organizer. Uniformed attendants, models, and other employees must stay within the booths occupied by the Exhibitor.
11. Fire and Safety Laws
Federal, state, and local laws must be strictly observed. Fire extinguishers, fire hose cabinets, fire exits, or fire alarms cannot be blocked or covered. Any decorations must be fire-retardant. Boxes, packages, displays, storage bins, and other materials must be removed from the aisles. All areas will be inspected periodically. Storage of material at the booth or artist alley space is allowed within your designated space. No smoking is allowed at the Event or within any of the event facilities designated for the event. Please refer to signage throughout the World Market Expo for designated smoking areas.
The use of devices for mechanical reproduction of sound or music is permitted but must be controlled to a minimum, projected only within the Exhibitor’s booth, and may not interfere with others. Organizer reserves the right to determine the sound level, and Exhibitor shall comply with any requests by Organizer to discontinue any such sound or music.
13. Food and Beverages
Exhibitors may not serve or provide food or beverage in the exhibit space as per event facility policy unless written approval has been given directly from the Organizer. Please refer to signage throughout The Expo at World Market Center Las Vegas for areas in which alcoholic beverages may be consumed.
14. Exhibitor Cancellation
Exhibitors who cancel their request for exhibit space on or before January 15, 2024, will be granted a full refund, less the $50 processing fee. Exhibitors who cancel their request for space from January 16 through February 15, 2024, may be eligible for a 50% refund. Any cancellations after February 15, 2024, at 11:59 p.m. are not eligible for a refund under any circumstances. No exceptions will be allowed from any party involved with Silver State Events, LLC.
15. Cancellation of Event or Cancellation by Organizer
In the event of unforeseen cancellations or changes, the Organizer is not liable for any form of reimbursement to the Exhibitor. In the event The Expo at World Market Center Las Vegas becomes unavailable, whether for the entire event or a portion of the event, as a result of fire, flood, tempest, or another such cause, or as a result of acts of God, governmental intervention, malicious damage, acts of war, strike, labor disputes, riots, or agency over which Organizer has no control, or should Organizer decide of any such cause, it is necessary to cancel, postpone, or re-site the show, or reduce installation time, exhibit time, or move-out time.
The Organizer is not liable to indemnify or reimburse the Exhibitor in any respect for any damage or loss, direct or indirect, arising as a result thereof. In the event that any of the acts outlined in the previous paragraph occur, Organizer reserves the right to cancel, rename, or re-locate the event or change the dates that it is held. If the Organizer changes the name of the event, relocates to another facility within the same city, or changes the dates of the event to dates that are not more than sixty (60) days later than the dates on which the event originally was scheduled to be held, no refund will be due to Exhibitor.
16. License and Promotional Materials
By Exhibitor’s participation in the event, Exhibitor expressly grants to Organizer the right of a perpetual non-exclusive license to use, display, and reproduce the name, trade names and product names of Exhibitor in any directory (print, electronic, or other media) listing the exhibiting companies at the Event and to use such names in Silver State Events Promotional materials. Organizer shall not be liable for any error in any listing or descriptions or for omitting any Exhibitor from the directory or other lists or materials. Exhibitor agrees that Organizer may also take photographs of Exhibitor’s booth space, exhibit, and Personnel during, before, or after the open hour of the Event and use such photographs for any Silver State Events Purposes.
17. Taxes and Licenses
Each Exhibitor will be required to remit whatever sales tax is collected, to the Organizer at the end of the event. Sales Tax (8.38%) will be collected by the Exhibitors at the time of the sale and delivered to the Organizer of the Event no later than 6:00 p.m. March 17, 2024. All checks should be made payable to the Nevada Department of Taxation. Exhibitor is responsible for any and all other taxes. Organizer shall provide one time permits for tax collection as needed for each Exhibitor for the event as required by the State of Nevada Department of Taxation. The cost of sales tax permits is included in the cost of each booth. All other licenses, taxes, and/or fees shall be the responsibility of the Exhibitor. Otherwise, Exhibitor shall attain any licenses, permits, approvals, under federal, state, or local law applicable to its activities at the Event at its sole expense. The exhibitor shall obtain any necessary tax identification numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connection with its activities at the event.
18. Observance of Laws
Exhibitor shall abide by and observe all federal, state, and local laws, codes, ordinances, rules, and regulations, as well as all rules and regulations of the exhibit facility, including, without limitation, union labor work rules. A copy of the rules and regulations of the exhibit facility is available upon request from the Organizer. The rules and regulations of the exhibit facility are incorporated into this agreement by reference.
19. Additional Terms and Conditions
Organizer has sole control over attendance policies. Except as provided to the contrary herein, all monies paid by Exhibitor shall be deemed non-refundable at the time of payment. Exhibitor shall conduct itself at all times in accordance with normal standards of decorum and good taste. Any amendment or modification to this agreement must be in writing and signed by an authorized representative of the Organizer.
20. Risks and Release
Exhibitor expressly assumes all risks associated with, resulting from, or arising in connection with Exhibitor’s participation or presence at the Event including, but not limited to, all risks of theft, loss, harm, damage, or injury to the business, property, profits of the Exhibitor, or person (including death). The cause can be negligence, an intentional act, an accident, an act of God, or others. Exhibitor has the sole responsibility for its property, or any theft, damage, or loss of property.
Neither Organizer nor the exhibit facility shall be liable for any theft, loss, harm, damage, or injury to the business, property, profits, or person. Exhibitor hereby fully and forever releases and discharges Organizer and the Exhibit Facility, individually and collectively, and their present and former officers, directors, partners, affiliates, employees, agents, representatives, and representation, and successors of each of them, from all claims, actions, causes of actions, demands, cross claims, counter claims, obligations, contracts, indemnities, contributions, suits, debts, sums, accounts, controversies, rights, damages, costs, legal fees, losses, expenses and liabilities whatsoever, in law, equity or otherwise, which either may now have or have had or which may hereafter accrue individually, collectively, or otherwise in connection with, relating to or arising out of Exhibitors’ participation or presence in the Event.
Exhibitor acknowledges that there is a possibility that subsequent to the execution of this agreement, it will discover facts or incur or suffer claims that were unknown or unsuspected at the time this agreement was executed, which, if known by it at the time, may have materially affected its decision to execute this agreement. Exhibitor acknowledges and agrees that, by reason of this agreement and the releases contained in this section, it is assuming any risk of such unknown facts and such unknown and unsuspected claims and agrees to proceed, enter into this agreement, and participate accordingly.
21. Limitation of Liability
UNDER NO CIRCUMSTANCES SHALL ORGANIZER OR THE EXHIBIT FACILITY BE LIABLE FOR ANY LOST PROFITS OR ANY INCIDENTAL, SPECIAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER FOR ANY OF THE ACTS OR OMISSIONS, WHETHER OR NOT APPRISED OF THE POSSIBILITY OF ANY SUCH LOST PROFITS OR DAMAGES. IN NO EVENT SHALL ORGANIZER’S MAXIMUM LIABILITY UNDER ANY CIRCUMSTANCE EXCEED THE AMOUNT ACTUALLY PAID TO THE EXPO AT THE WORLD MARKET CENTER BY THE EXHIBITOR FOR EXHIBIT SPACE RENTAL PURSUANT TO THIS AGREEMENT.
Exhibitor shall indemnify, defend (with legal counsel satisfactory to Organizer in its sole discretion) and hold Organizer and the Exhibit Facility harmless from any and all claims, demands, suits, liabilities, damages, losses costs, legal fees and expenses, which result or arise four of, or in connection with (a) Exhibitor’s presence at the event; (b) any breach by Exhibitor of any agreement, promises, or other obligations of this Agreement; (c) any matter for which Exhibitor is otherwise responsible under the terms of this Agreement; (d) any violation or infringement of any law or ordinance or the rights of any party under any patent, copyright, or trademark; (e) any libel, slander, defamation, or similar claims resulting from the actions of Exhibitor; (f) harm or injury (including death) to Exhibitor, whether caused by negligence, intentional act, accident, act of God, theft, or other. Exhibitor shall not settle or compromise any claims against Organizer without Organizer’s prior written consent.
23. Governing Law
This agreement is governed by the laws of the State of Nevada. Exhibitor agrees that the courts located in the State of Nevada shall constitute the exclusive forum for the resolution of any and all disputes arising out of, connected with, or related to this agreement or the breach of any provision of this contact. Exhibitor waives any right to assert lack of personal or subject matter jurisdiction and agrees that the venue properly lies in Las Vegas, Nevada.
24. Rights of Offset: Reinforcement
In the event Exhibitor is indebted to Organizer, whether such indebtedness arises from this or any other agreement, Organizer shall have the right, in its discretion, to apply any refunds of exhibit booth fees properly due Exhibitor to such other indebtedness. In the event legal action is filed by the Organizer to enforce the terms and provisions of the agreement, the prevailing party in such action shall be entitled to reimbursement of court costs and reasonable legal fees.
In the event any provision of this Agreement is held invalid or unenforceable, the remaining provisions of this Agreement shall not be affected and shall be enforceable to the fullest extent of the law.
26. Additional Terms and Conditions
Any and all matters pertaining to the event and not specifically covered by the terms and conditions of this agreement shall be subject to the determination of Organizer in its sole discretion. Organizer may adopt rules or regulations from time to time governing such matters and may amend or revoke them at any time, upon reasonable notice to Exhibitor. Any such rules and regulations are an integral part of this Agreement, are incorporated herein by reference, and shall have the full force and effect as such rules and regulations are fully set forth herein. Any such modifications shall be in writing and signed by both parties.
Exhibitor shall observe and abide by additional regulations made by the Organizer as soon as these additional rules or regulations are communicated to Exhibitor. This agreement, including any modifications, states the entire agreement of the parties with respect to the subject matter hereof. This agreement supersedes all prior agreements between the parties.
27. Status of Parties
The parties shall be considered independent contractors, and under no circumstances shall this agreement be construed as one of agency, partnership, joint venture, or employment between the parties.
The signatures at the end of this Agreement are binding when counter signed with the Organizer. This Agreement may be executed in counterparts, and an electronic and/or facsimile signature shall be deemed to sufficiently bind the parties.